Subject: Subject Access Request Extension - SAR162-26 - Helen Martin
From: Data Protection <[email-masked]>
To: 'MMA Legal' <[email-masked]>
Date: Thu, 18 Jun 2026 09:37:25 +0000

Good Morning

Subject Access Request - Data Protection Act 2018 – General Data Protection Regulation (GDPR)

We are writing with reference to your Subject Access Request SAR162-26 and to keep you up-to-date with our progress in preparing your request.

We aim to provide information to individuals within one month of receipt of their request.  However, on this occasion we will be unable to meet this timescale due to the complexities of the records being prepared and information being considered.  Article 12(3) of GDPR states that the controller (Dumfries and Galloway Council) shall provide information without due delay and in any event within one month of receipt of the request.  This period may be extended by up to a further two months, where necessary, taking into account the complexity and number of the requests.

Please accept our sincere apologies for this delay and please be assured we are working hard to respond to your request as soon as possible and by no later than 28 August 2026.

Thank you for your patience and understanding whilst we prepare your information and please do not hesitate to contact us if you would like to discuss this email or the reasons for the delay in providing you with your requested information.

Kind regards

Information Governance Team

Information Governance Team
Governance and Human Resources
Enabling and Customer Services
Dumfries and Galloway Council
English Street
Dumfries, DG1 2DD
Drop Point: 205

Tel: 01387 260467

Email: [email-masked]<mailto:[email-masked]>
Web: www.dumgal.gov.uk<http://www.dumgal.gov.uk/>

Disclaimer:
This email, from Dumfries and Galloway Council, and any files transmitted with it, is confidential and intended solely for the use of the individual or entity to whom they are addressed. 

If you are not the intended recipient of this email (and any attachment) please inform the sender by return email and destroy all copies.  If you are not the intended recipient or responsible for delivering it to the intended recipient, you are hereby notified that any use, disclosure, review, dissemination, distribution or reproduction of this email is strictly prohibited.  Please be aware that communication by internet email is not secure as messages can be intercepted and read by someone else.  Dumfries and Galloway Council do not accept liability for any loss or damage which may result from this email or any files attached. It is your responsibility to scan this email and any attachments for computer viruses or other defects.

Any email including its content may be monitored and used by the Council for reasons of security and form monitoring internal compliance with the policy on staff use.  Email monitoring or blocking software may also be used.

Any email message sent or received by the Council may require to be disclosed by the Council under the provisions of the Freedom of Information (Scotland) Act 2002. You can view the Council’s privacy statement at www.dumgal.gov.uk/privacy<http://www.dumgal.gov.uk/privacy> for further information.