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charset="us-ascii" Content-Transfer-Encoding: quoted-printable X-WatchGuard-AntiVirus: part scanned. clean action=allow Your Ref: Not Provided Our Ref: SAR25/26 - 513/Redress Dear Ms Sherratt SUBJECT ACCESS REQUEST I am writing to you regarding your email dated 01 December 2025, making a= request for personal information on behalf of your client, Mr Malcolm Co= nway. The Scottish Government do not hold all files in relation to all schools = and residential homes and as a result of our searches, I can confirm that= we have been unable to locate any documentation based on the information= you have provided. I appreciate that this will be disappointing for your client. However, Na= tional Records Scotland will respond to you directly to inform you of the= results of the search of their records and may be also in the position t= o provide details of other public bodies who may hold information relatin= g to your request. If you are not happy with this outcome and wish to make a complaint, plea= se contact the Scottish Government's Data Protection Officer in the first= instance Data Protection Officer Victoria Quay EH6 6QQ dataprotectionofficer@gov.scot If, following this review, you still have concerns about the way your dat= a has been handled you can write to the UK Information Commissioner's Off= ice - the regulator for data protection in the UK - at the following addr= ess: Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Tel: 0303 123 1113 (local rate) or 01625 545 745 You may also find their website http://www.ico.org.uk/ a useful source of= information. Kind Regards Rebecca Rebecca Swales Information Assurance and Data Protection Advisor| Digital Citizen Unit| = Scottish Government Pronouns: She/Her Saughton House | Broomhouse Drive | Edinburgh | EH11 3XD | Data Protection & Information Assets Mailbox From: Rebecca Swales On Behalf Of Data protecti= on and information assets Mailbox Sent: 05 December 2025 16:36 To: Michelle Sherratt Cc: Data protection and information assets Mailbox Subject: Data Protection (DP) SAR25/26 - 531/Redress Subject Access Reque= st (NRS-DP-2025-1107) - 02 Acnowledgement 05 December 2025 Your Ref: Not Provided Our Ref: SAR25/26 - 531/Redress Dear Ms Sherratt SUBJECT ACCESS REQUEST Thank you for providing the additional details requested to enable a sear= ch of records to be conducted in relation to your client, Mr Malcolm Conw= ay. I will also arrange for the additional details to be passed to the Nation= al Records of Scotland as the custodians of public records to conduct a s= earch of the archives. You should expect to receive a separate response f= rom NRS in due course. In the meantime, we will instruct of records held = by the Directorate of Children and families for any information in relati= on to you. All personal information will be accessible to you unless that informatio= n is covered by an exemption under data protection laws. In carrying out = your request information will be shared with relevant business areas wher= e necessary to ensure a complete return. The one calendar month period allowed for response to your request will e= xpire on 04 January 2026. Kind Regards Rebecca Rebecca Swales Information Assurance and Data Protection Advisor| Digital Citizen Unit| = Scottish Government Pronouns: She/Her Saughton House | Broomhouse Drive | Edinburgh | EH11 3XD | Data Protection & Information Assets Mailbox From: Michelle Sherratt > Sent: 04 December 2025 10:34 To: Data protection and information assets Mailbox > Subject: Re: Data Protection (DP) SAR25/26 - 531/Redress - Subject Access= Request - Clarification and ID Required Good Morning Yes please. The dates should be 1976- 1978, He was aged 12- 14. Apologies. He was placed in Devonvale Assessment Centre Firstly, he was here weeks, = but client cannot remember how many weeks. St Josephs Industrial School - He was here over a year. Please see attached Proof of Identity, Authorisation Mandates, enabling u= s to act on his behalf. If I can be of any further assistance then please get in touch. Kind Regards Michelle Sherratt Aiker Legal ________________________________ From: Rebecca.Swales@gov.scot > on behalf of dpa@gov.scot<= mailto:dpa@gov.scot> > Sent: Thursday, December 04, 2025 10:02 AM To: Michelle Sherratt > Cc: dpa@gov.scot >= Subject: Data Protection (DP) SAR25/26 - 531/Redress - Subject Access Req= uest - Clarification and ID Required Our Ref: SAR25/26 - 531/Redress Dear Ms Sherratt SUBJECT ACCESS REQUEST I refer to your emails dated 01 December 2025 requesting a search of reco= rds held by the Scottish Government in relation to your client, Mr Malcol= m Conway. To be able to progress your request, I would be grateful if you could con= firm the institutions listed below are to be included in the scope of the= request. * St Josephs Industrial School - Tranent (1986 - 1991) * Devonvale Assessment Centre, Tillicoultry (1986-1991) I believe the email issued at referring to she was sent in error - if thi= s is not the case, please do let me know. Please note that we will use all or part of this information in the searc= h relating to your subject access request. In carrying out this search, your information will be shared between rele= vant Scottish Government staff and departments to enable a thorough trawl= and complete return. We also require proof of your client's identity to be able to proceed wit= h the request, for example a copy or scan of your client's passport, driv= ing licence or other photo ID card. Please return this to dpa@gov.scot. The request will= be closed in 40 days in the event we do not receive proof of identity. The one-month period allowed for response to your request will commence o= n receipt of this information. Kind Regards Rebecca Rebecca Swales Information Assurance and Data Protection Advisor| Digital Citizen Unit| = Scottish Government Pronouns: She/Her Saughton House | Broomhouse Drive | Edinburgh | EH11 3XD | Data Protection & Information Assets Mailbox ********************************************************************** This e-mail (and any files or other attachments transmitted with it) is i= ntended solely for the attention of the addressee(s). Unauthorised use, d= isclosure, storage, copying or distribution of any part of this e-mail is= not permitted. If you are not the intended recipient please destroy the = email, remove any copies from your system and inform the sender immediate= ly by return. Communications with the Scottish Government may be monitored or recorded = in order to secure the effective operation of the system and for other la= wful purposes. The views or opinions contained within this e-mail may not= necessarily reflect those of the Scottish Government. ********************************************************************** ********************************************************************** This e-mail (and any files or other attachments transmitted with it) is i= ntended solely for the attention of the addressee(s). Unauthorised use, d= isclosure, storage, copying or distribution of any part of this e-mail is= not permitted. If you are not the intended recipient please destroy the = email, remove any copies from your system and inform the sender immediate= ly by return. Communications with the Scottish Government may be monitored or recorded = in order to secure the effective operation of the system and for other la= wful purposes. The views or opinions contained within this e-mail may not= necessarily reflect those of the Scottish Government. ********************************************************************** --_000_LO0P265MB29531C74C1CE251B4F07F4EEE1ABALO0P265MB2953GBRP_ Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: quoted-printable X-WatchGuard-AntiVirus: part scanned. clean action=allow

Your Ref:      Not Provided

Our Ref:  &n= bsp;     SAR25/26 – 513/Redress

=  

= Dear Ms Sherratt

 

SUBJECT ACCESS REQUEST

=  

= I am writing to you regarding your email dated 01 December 2025, making a r= equest for personal information on behalf of your client, Mr Malcolm Conway.

=  

= The Scottish Government do not hold all files in relation to all schools an= d residential homes and as a result of our searches, I can confirm that we have been unable to locate any documentation based o= n the information you have provided. 

=  

= I appreciate that this will be disappointing for your client. However, National Records Scotland will respond to you direct= ly to inform you of the results of the search of their records and may be a= lso in the position to provide details of other public bodies who may hold information relating to your request.

 

If you are not happy with this outcome and = wish to make a complaint, please contact the Scottish Government’s Da= ta Protection Officer in the first instance

 

Data Protection Officer

Victoria Quay

EH6 6QQ

dataprotectionofficer@gov.scot

 

If, following this review, you still have c= oncerns about the way your data has been handled you can write to the UK In= formation Commissioner’s Office – the regulator for data protection in the UK – at the following address:

 =

Information Commissioner’= s Office
Wycliffe House Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113 (local rate) or 01625 54= 5 745

 

You may also find their website http://www.ico.org.uk/ a useful sour= ce of information.

 

 

Kind Regards

Rebecca

Rebecca Swales

Information Assurance and Data Pro= tection Advisor| Digital Citizen Unit| Scottish Government

Pronouns: She/Her

Saughton House | Broomhouse Drive = | Edinburgh | EH11 3XD |

Data Protection &= Information Assets Mailbox

 

 

From: Rebecca Swales <Rebecca.Swales@gov.scot> On Behalf Of Data protection and information assets Mailbox
Sent: 05 December 2025 16:36
To: Michelle Sherratt <MichelleS@aikerlegal.org>
Cc: Data protection and information assets Mailbox <dpa@gov.scot&= gt;
Subject: Data Protection (DP) SAR25/26 - 531/Redress Subject Access = Request (NRS-DP-2025-1107) - 02 Acnowledgement 05 December 2025<= /span>

 

Your Ref:      Not Provi= ded

Our Ref:    =     SAR25/26 – 531/Redress

 

 

Dear Ms Sherratt=

 =

SUBJECT ACCESS REQUEST

 

Thank you for providing the= additional details requested to enable a search of records to be conducted= in relation to your client, Mr Malcolm Conway.  

 

I will also arrange for the= additional details to be passed to the National Records of Scotland as the= custodians of public records to conduct a search of the archives. You should expect to receive a separate response from NRS= in due course. In the meantime, we will instruct of records held by the Di= rectorate of Children and families for any information in relation to you.

 

All personal information wi= ll be accessible to you unless that information is covered by an exemption = under data protection laws. In carrying out your request information will be shared with relevant business areas where nece= ssary to ensure a complete return.

 

The one calendar month peri= od allowed for response to your request will expire on 04 January 2026.<= /b>

 

Kind Regards

Rebecca

Rebecca Swales

Information Assurance and Data Protection Advisor| Digital Citizen = Unit| Scottish Government

Pronouns: She/Her

Saughton House | Broomhouse Drive | Edinburgh | EH11 3XD |

Data Prot= ection & Information Assets Mailbox

 

From: Michelle Sherratt <MichelleS@aikerlegal.org>
Sent: 04 December 2025 10:34
To: Data protection and information assets Mailbox <dpa@gov.scot>
Subject: Re: Data Protection (DP) SAR25/26 - 531/Redress - Subject A= ccess Request - Clarification and ID Required

 

Good Morning <= /o:p>

 =

Yes please.

 =

The dates should be 1976= - 1978, He was aged 12- 14. Apologies.

 =

He was placed in Devonva= le Assessment Centre Firstly, he was here weeks, but client cannot remember= how many weeks. 

St Josephs Industrial Sc= hool - He was here over a year. 

 

Please see attached Proo= f of Identity, Authorisation Mandates, enabling us to act on his behalf.

 =

If  I can be of any= further assistance then please get in touch.

 =

Kind Regards<= /span>

 =

Michelle Sherratt

Aiker Legal

 

From: Rebecca.Swales@gov.scot <Rebecca.Swales@gov.scot> on behalf of dpa@gov.scot <dpa@gov.scot>
Sent: Thursday, December 04, 2025 10:02 AM
To: Michelle Sherratt <MichelleS@aikerlegal.org>
Cc: dpa@gov.scot <dpa@gov.scot>
Subject: Data Protection (DP) SAR25/26 - 531/Redress - Subject = Access Request - Clarification and ID Required

 

Our Ref: SAR25/= 26 – 531/Redress

 

Dear Ms Sherrat= t

 

SUBJECT ACCE= SS REQUEST

 

I refer to your= emails dated 01 December 2025 requesting a search of records held by the Scottish Government in relat= ion to your client, Mr Malcolm Conway.

 

To be able to p= rogress your request, I would be grateful if you could confirm the institut= ions listed below are to be included in the scope of the request.

  • St Josephs Industrial S= chool – Tranent (1986 - 1991)=
  • = Devonvale Assessment Centre, Tillicoultry (1986-1991)

 =

I believe the e= mail issued at referring to she was sent in error – if this is not th= e case, please do let me know.=

 

Please note tha= t we will use all or part of this information in the search relating to you= r subject access request.

 

In carrying out= this search, your information will be shared between relevant Scottish Gov= ernment staff and departments to enable a thorough trawl and complete retur= n.

 

We also require= proof of your client’s identity to be able to proceed with the reque= st, for example a copy or scan of your client’s passport, driving lic= ence or other photo ID card.

 

Please return t= his to dpa@gov.scot. The request = will be closed in 40 days in the event we do not receive proof of identity.

 

The one-month p= eriod allowed for response to your request will commence on receipt of this= information.

 =

 =

Kind Regards

Rebecca<= span style=3D"font-size:11.0pt">

Rebecca Swal= es

Information = Assurance and Data Protection Advisor| Digital Citizen Unit| Scottish Gover= nment

Pronouns: She/H= er

Saughton Hou= se | Broomhouse Drive | Edinburgh | EH11 3XD |

Data Protection & Information Assets Mailbox

 

 

 

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This e-mail (and any files or other attachments transmitted with it) is int= ended solely for the attention of the addressee(s). Unauthorised use, discl= osure, storage, copying or distribution of any part of this e-mail is not p= ermitted. If you are not the intended recipient please destroy the email, remove any copies from your system and= inform the sender immediately by return.

Communications with the Scottish Government may be monitored or r= ecorded in order to secure the effective operation of the system and for ot= her lawful purposes. The views or opinions contained within this e-mail may not necessarily reflect those of the Scottish Gover= nment.

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******************************************************= **************** 
This e-mail (and any files or other attachments t= ransmitted with it) is intended solely for the attention of the addressee(s= ). Unauthorised use, disclosure, storage, copying or distribution of any pa= rt of this e-mail is not permitted. If you are not the intended recipient p= lease destroy the email, remove any copies from your system and inform the = sender immediately by return.
Communications with the Scottish Govern= ment may be monitored or recorded in order to secure the effective operatio= n of the system and for other lawful purposes. The views or opinions contai= ned within this e-mail may not necessarily reflect those of the Scottish Go= vernment.
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