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charset="us-ascii" Content-Transfer-Encoding: quoted-printable X-WatchGuard-AntiVirus: part scanned. clean action=allow OFFICIAL Good morning, Thank you for your email of 11/12/2025 in which you requested information f= rom SPS relating to your client Jay Cowie's time in custody. Your request w= as processed as a Subject Access Request (SAR) in accordance with Section 4= 5 of the Data Protection Act 2018 (DPA). Upon receipt of your request, SPS conducted the relevant searches of our re= cords, and I can confirm we no longer hold any records for Mr Cowie. Our el= ectronic prisoner records system only holds data from 1995 onwards and pape= r prisoner records created prior to this have been destroyed in accordance = with our Prisoner Records Retention and Destruction Policy. In relation to your request for historic records, some historic records ove= r the years been transferred to the National Records of Scotland (NRS), the= refore we asked NRS to carry out a search of SPS records they hold on your = behalf for the dates provided. NRS identified files for SPS reviews, follow= ing review no personal data pertaining to Mr Cowie was found. NRS have advised us that files marked 'Open' will not include any personal = information but relate to the running of institution and requesters are wel= come to review any of these 'Open' records held in the Historical Search Ro= om at General Register House. NRS have previously advised us that a separat= e SAR can be submitted directly to them as they can carry out a wider searc= h of non-SPS records created by Scottish Government which relate to institu= tions that looked after young offenders. Court and Legal colleagues may als= o be able to identify any court records, which might include personal infor= mation. If you wish to do so, you can submit a request to dataprotection@nr= scotland.gov.uk. You may also wish to submit a SAR to the Scottish Government (SG) as the Di= rectorate for Children and Families hold some redacted copies of Scottish E= ducation Department files relating to institutions for looked after childre= n/young offenders. A request to SG can be submitted via: https://www.gov.sc= ot/publications/contacting-the-scottish-government-handling-your-data/ If you are dissatisfied with our response you should in the first instance,= contact the SPS Data Protection Officer explaining the reason(s) for the d= issatisfaction: * by letter to Data Protection Officer, SPS Headquarters, One Lochside, 1 L= ochside Avenue, Edinburgh, EH12 9DJ * Or by emailing dataprotectionofficer@sps.pnn.gov.uk If you remain dissatisfied, you have the right to ask the Information Commi= ssioner to review the application of any restriction applied by SPS or to c= omplain to the Information Commissioner at: * Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, = Cheshire, SK9 5AF You also have the right to apply to a court where you believe there has bee= n an infringement of your client's rights under the data protection legisla= tion in contravention of that legislation. Kind regards Samantha Conner Acting Information Manager SPS Headquarters Scottish Prison Service One Lochside, 1 Lochside Avenue, Edinburgh, EH12 9DJ OFFICIAL From: DSAR-ATMR Sent: 11 December 2025 17:50 To: dataprotectionofficer@aberdeencity.gov.uk; accesstomyrecords@aberdeensh= ire.gov.uk; Data Protection Officer ; dataprotection= @nrscotland.gov.uk; SPS Subject Access Requests ; informationRights@edinburgh.gov.uk; Information Requests = Subject: Data Subject Access Request - Jay Cowie - DOB 17/10/1962 Caution: This email originated from a sender OUTSIDE of your organization! = Please proceed with caution and DO NOT Follow guidance, Click links, Open a= ttachments or provide ANY information Unless you recognise the sender and k= now the content is safe. Dear Sirs Client: Jay Francis Cowie Date of Birth: 17/10/1962 [Previous Names (if applicable): Not Applicable Mother's name (including any maiden name): Janet Cowie (Smith) Father's name: John Cowie Siblings: Elizabeth Cowie (d.o.b unknown) Address before care or area lived: 61 Cairns St, Motherwell ML1 1XR We refer to the above and confirm we are instructed in respect of a Redress= Scheme application. Please be advised that we are writing to the you in order to obtain the fol= lowing information. As part of our client's application to the Redress Sche= me Scotland, he advised us that he was within:- Approximate Dates in Care: Aged 12 1974 in Howdenhall/Liberton Assessment c= entre then to Oakbank Aberdeen until 1977. Friarton in Perth in 1978/79 an= d Polmont approx 1978/79 Institution(s): Client believes he was aged 12 1974 in Howdenhall/Liberton= Assessment centre then to Oakbank Aberdeen until 1977. Due to abuse by mot= her. He then got into trouble via childrens panel and was sent to Friarton = in Perth in 1978/79 and Polmont approx 1978/79 We are seeking to obtain records confirming this in support of his applicat= ion to the Redress Scheme. Please find attached a signed mandate on behalf of our client authorising t= he release of this information. If you require any further information, ple= ase do not hesitate to contact our office. Yours faithfully, [https://mail.google.com/mail/u/0?ui=3D2&ik=3Df19df507d6&attid=3D0.4&permms= gid=3Dmsg-f:1843322575961021080&th=3D1994cc1dd29d5a98&view=3Dfimg&fur=3Dip&= permmsgid=3Dmsg-f:1843322575961021080&sz=3Ds0-l75-ft&attbid=3DANGjdJ_JhwZap= KhIwyYgDG_rxiAnPj7dtda9r5LFe1XdskGa0p_-dLouLtZaIG_uCbHhTTTrc8nYo5VGpjRUVR5X= FnLN7ElGos_SfFPnEqbxrVh_ago5qG3eBY0ypjs&disp=3Demb&zw] Aiker Legal Ltd 4a Edison Court, Elice Way, Technology Park, Wrexham, LL13 7YT [https://mail.google.com/mail/u/0?ui=3D2&ik=3Df19df507d6&attid=3D0.5&permms= gid=3Dmsg-f:1843322575961021080&th=3D1994cc1dd29d5a98&view=3Dfimg&fur=3Dip&= permmsgid=3Dmsg-f:1843322575961021080&sz=3Ds0-l75-ft&attbid=3DANGjdJ9ivQyN3= PHrYidLAeQ8GWHQ8hQMQNxQaAEnKpB1mspFNeH2OU4BxBlDlm2eOTx_awjKQypB_MTbWDDjati_= tcSq_I2Ks_7JmWSc2ZMEzu7ketNC633ZSjlTAIk&disp=3Demb&zw]0203 004 6549 [https://mail.google.com/mail/u/0?ui=3D2&ik=3Df19df507d6&attid=3D0.6&permms= gid=3Dmsg-f:1843322575961021080&th=3D1994cc1dd29d5a98&view=3Dfimg&fur=3Dip&= permmsgid=3Dmsg-f:1843322575961021080&sz=3Ds0-l75-ft&attbid=3DANGjdJ_ORUKzJ= yTFJTLUCeJ7gAwDc8WiPgqmRsJ4zgKGWWENhbu5cf7gl2K7VFuBhc6RKVlQODMBgkoRzUauKlOJ= uPxngZXWX0QvHaU3fDpylDZUeS1nNYGZqHbpI_M&disp=3Demb&zw]www.aikerlegal.org SRA number: 8004747 Disclaimer: This e-mail is intended solely for the person to whom it is add= ressed and may contain confidential or privileged information. If you have = received it in error please notify us immediately and destroy this e-mail a= nd any attachments. In addition, you must not disclose, copy, distribute or= take any action in reliance on this e-mail or any attachments. Any views o= r opinions presented in this e-mail are solely of the author and do not nec= essarily represent those of Aiker Legal Limited. E-mail may be susceptible = to data corruption, interception, unauthorised amendment, viruses. --_000_LO8P302MB0988FA0EAB835F459DEA420FDDA8ALO8P302MB0988GBRP_ Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: quoted-printable X-WatchGuard-AntiVirus: part scanned. clean action=allow

OFFICIAL


Good morning,  = ;

 

Thank you for your = email of 11/12/2025 in which you requested information from SPS relating to= your client Jay Cowie’s time in custody. Your request was processed = as a Subject Access Request (SAR) in accordance with Section 45 of the Data Protection Act 2018 (DPA).   

  =

Upon receipt of you= r request, SPS conducted the relevant searches of our records, and I can co= nfirm we no longer hold any records for Mr Cowie. Our electronic prisoner r= ecords system only holds data from 1995 onwards and paper prisoner records created prior to this have been destroy= ed in accordance with our Prisoner Records Retention and Destruction Policy= .   

  =

In relation to your= request for historic records, some historic records over the years been tr= ansferred to the National Records of Scotland (NRS), therefore we asked NRS= to carry out a search of SPS records they hold on your behalf for the dates provided. NRS identified files for = SPS reviews, following review no personal data pertaining to Mr Cowie was f= ound.

 

NRS have advised us= that files marked ‘Open’ will not include any personal informa= tion but relate to the running of institution and requesters are welcome to= review any of these ‘Open’ records held in the Historical Search Room at General Register House. NRS have previously= advised us that a separate SAR can be submitted directly to them as they c= an carry out a wider search of non-SPS records created by Scottish Governme= nt which relate to institutions that looked after young offenders. Court and Legal colleagues may also be able = to identify any court records, which might include personal information. If= you wish to do so, you can submit a request to datap= rotection@nrscotland.gov.uk. 

  =

You may also wish t= o submit a SAR to the Scottish Government (SG) as the Directorate for Child= ren and Families hold some redacted copies of Scottish Education Department= files relating to institutions for looked after children/young offenders. A request to SG can be submitted vi= a: https://www.gov.scot/publications/contacting-the-scottish-government-handli= ng-your-data/ 

  

If you are dissatis= fied with our response you should in the first instance, contact the SPS Da= ta Protection Officer explaining the reason(s) for the dissatisfaction:&nbs= p;  

  

• by letter t= o Data Protection Officer, SPS Headquarters, One Lochside, 1 Lochside Avenu= e, Edinburgh, EH12 9DJ  

• Or by email= ing dataprotectionofficer@sps.pnn.gov.uk  

  

If you remain dissa= tisfied, you have the right to ask the Information Commissioner to review t= he application of any restriction applied by SPS or to complain to the Info= rmation Commissioner at:  

  

• Information= Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshir= e, SK9 5AF  

  

You also have the r= ight to apply to a court where you believe there has been an infringement o= f your client’s rights under the data protection legislation in contr= avention of that legislation.   

 

Kind regards <= /o:p>

 

Samantha Conner

Acting Information Manager

SPS Headquarters

Scottish Prison Service

One Lochside, =

1 Lochside Avenue, Edinburgh, EH12 9DJ

&nbs= p;

<= /a>

OFFICIAL

From:= DSAR-ATMR <DSAR-ATMR@aikerlegal.org>
Sent: 11 December 2025 17:50
To: dataprotectionofficer@aberdeencity.gov.uk; accesstomyrecords@abe= rdeenshire.gov.uk; Data Protection Officer <dpo@scotcourts.gov.uk>; d= ataprotection@nrscotland.gov.uk; SPS Subject Access Requests <SPSSubject= AccessRequests@prisons.gov.scot>; informationRights@edinburgh.gov.uk; Information Requests <information.requests@fife.gov.uk>
Subject: Data Subject Access Request - Jay Cowie - DOB 17/10/1962

 

Caution: This email originated from a sender OUTSIDE of your organization! Please proceed with caution and DO = NOT Follow guidance, Click links, Open attachments or provide ANY information Unless you recognise the sender and know the content= is safe.

 

Dear Sirs

Client:  Jay Francis Cowie

Date of Birth: 17/= 10/1962

[Previous Names (i= f applicable):  Not Applicable

Mother’s nam= e (including any maiden name): Janet Cowie (Smith)

Father’s nam= e:  John Cowie

Siblings: Elizabet= h Cowie (d.o.b unknown) 

Address before car= e or area lived: 61 Cairns St, Motherwell ML1 1XR

We refer to the above an= d confirm we are instructed in respect of a Redress Scheme application.

Please be advised that w= e are writing to the you in order to obtain the following information. As p= art of our client’s application to the Redress Scheme Scotland, he ad= vised us that he was within:-

Approximate Dates in = Care: Aged 12 1974 in Howdenhall/Liberton Assessment centre then to Oakbank= Aberdeen until 1977. Friarton in Perth in 1978/79  and Polmont approx= 1978/79

Institution(s): = Client believes he was aged 12 1974 in Howdenhall/Liberton Assessment cent= re then to Oakbank Aberdeen until 1977. Due to abuse by mother. He then got= into trouble via childrens panel and was sent to Friarton in Perth in 1978/79  and Polmont approx 1978/79

 =

We are seeking to obtain= records confirming this in support of his application to the Redress Schem= e.

Please find attached a s= igned mandate on behalf of our client authorising the release of this infor= mation. If you require any further information, please do not hesitate to c= ontact our office.

 =

Yours faithfully,

 =

 =

 =

 <= /span>

Aiker Le= gal Ltd

4a Ediso= n Court, Elice Way,

Technolo= gy Park,

Wrexham,=

LL13 7YT=

 

0203 004 6549

 

www.aikerleg= al.org

 

SRA numb= er: 8004747

 

Disclaim= er: This e-mail is intended solely for the person to whom it is addressed a= nd may contain confidential or privileged information. If you have received it in error please notify us immediately and destroy = this e-mail and any attachments. In addition, you must not disclose, copy, = distribute or take any action in reliance on this e-mail or any attachments= . Any views or opinions presented in this e-mail are solely of the author and do not necessarily represent t= hose of Aiker Legal Limited. E-mail may be susceptible to data corruption, = interception, unauthorised amendment, viruses.

 =

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