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X-Microsoft-Antispam-Message-Info: sqq4rz6ohaUMpGO0U3232fqnyGWU8mqJo4WHC9B1lblSP0YUaNaWyveahw08WtcH2RJtfpv36GJ5VCspY95zomnC5ufIYMOv6v20sccLrEfmOw8Jc3gcugEU1ytD3YwQRzm6u3MWFkaVMpMGj53KBCUqfLui79HxnS+ToCcuogd6PxIk9yXvMfgxX4GTkXoOXQ84AIRLU0ovDBQCr1Th9fqymfhyI58E45Jp/WBcJZ8f5pSzzGPKkjHJYkV+R4JxFrw9hvHoYn5c+zNQ5sXiAHJILGIP0H9f9xkPPs6syFP7gPhZWfwXHe99L7mUeUPLks+waJytE6y+cQQ01BJPxu42WkfF0HzRbGnGAqZHOgbgEvPck7j0lEkcTQpAlAcW8dAGx3n2W6MTWMTxjHm7QTQZNemk8blypwgzzswwZ0+TR5h0565X6+7eu+a4lCplcOZ+dBLyzI/VUFZWT1OhpKYBH9XzYhOjmPjya9du2Zx2oP+a+yQWZiDHM9kNLWRLZ9Je4GTMs60fXCl29K+5GTQFjGyhv8MIhGDNdb3Hxk8rePAFPVc3jr3P9vJ+BzZXjlAtewZgkkcn62Xabv6qQZQzBDOX02NNoRu+DQ54r1cdkR2Hl7VTRNQpYCqTQptaZSwumYJi0Cl7uptIljgzwwgmJEC9gvSvGv0atBZWiiaC36353Pk/ghaG8y/1U1KJDLGM6PTMkzjKOjMFUOe2e9Elk/y50usbesVv2AzCTEpROdCKrk2aPnJUYxRpVGoSDg3Pe0HJei6w5ZOafWuuDTK378TE1sDRNasdnxqMgEQ= Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable X-WatchGuard-AntiVirus: part scanned. clean action=allow Your reference: J. Hepburn NRS reference: NRS-DP-2025-983 SG reference: SAR25/26 - 413 Dear Raymond Baker, Subject Access Request Thank you for the subject access request of 31 October 2025 you made on beh= alf of your client. Scottish Government (SG) Records National Records of Scotland (NRS) holds records on behalf of SG. These rec= ords include exempt/closed government files relating to approved and List D= schools, children's homes, and prison and borstal services. SG remains the= data controller for these records and makes all decisions on access. We carried out searches of the NRS archival catalogue for records relating = to the establishments where your client was placed, in the timeframe specif= ied. This search returned no SG records relevant to your request. We also sent your request to the SG Information Assurance and Data Protecti= on Branch (SG IADP) mailbox at dpa@gov.scot. This bran= ch coordinates searches of the exempt/closed records for which SG are respo= nsible. They will be in contact with you, unless they have already responde= d to a request you made for this information. Scottish Courts and Tribunals Service (SCTS) Records NRS also holds historical court records on behalf of the Scottish Courts an= d Tribunals Service (SCTS). These include exempt/closed records= created around the time a child was placed in care which may sometimes con= tain relevant information. Sheriff court records include Juvenile Court Reg= isters (up until 1971), Social Work Court Records (1971 onwards) and 'B' Re= gisters of summary applications. Other court records may also contain evide= nce of time spent in care, such as adult court records and parental divorce= records. Please note, some Sheriff Court record types have only survived for certain= courts and in certain areas. For more information regarding court records,= please see our Time in Care Records research guide. Based on the information provided in your request, we have identified poten= tial Sheriff Court record as follows: - NRS ref: SC26/6/4 - Register of Summary Applications ('B' register), 23 M= ar 1960-9 Aug 1974. SCTS is the data controller of these records, they make all decisions on se= arching and access. I will forward your request to their Data Protection Of= ficer (email: dpo@scotcourts.gov.uk). They wi= ll be in contact with you, unless they have already responded to a request = you made for this information. Other resources Care home, residential school and foster home records NRS is the archive of the Scottish Government (SG). The information produce= d by SG is about the direction of the care service across the whole country= , but not individual care records. We may, for example, hold records about = the Government's position on the provision of care, about the legislation g= overning care and directives about the regulation of residential care acros= s Scotland, but NRS does not hold case files on residents of care homes, fo= ster homes, or residential schools. The case files of residents and the records of the schools and homes, shoul= d they have survived, tend to be held by the Council that had responsibilit= y for providing care locally. The local authority archivists are often best= placed to know the extent of the records held by the authority. Therefore, we would recommend that you get in touch with the local authorit= y archive service using The National Archives directory of archives for con= tact details: https://discovery.nationalarchives.gov.uk/find-an-archive Social work records NRS does not hold social service records. Social work records should be hel= d by the appropriate local authority, and you should contact them to ask fo= r their help in finding and accessing the relevant case files, if there are= any. You could do this through the local Social Services Department, but y= ou might also want to speak to the local authority archivists who are often= best placed to know the extent of the records held by the authority. The National Archives directory of archives lists contact details for local= authority archives in the UK: https://discovery.nationalarchives.gov.uk/fi= nd-an-archive. Medical/Health Records While NRS does maintain the National Health Service Central Register (NHSCR= ), we do not hold health/medical records. For access to health/medical records we usually recommend to make a subject= access request directly to a place of treatment, e.g. hospital, GP practic= e or relevant NHS Health Board. You will find information on how to access medical records on the= ir individual websites. Supplementary information When you make a subject access request, we are required by data protection = law to provide you with other information about how we process your persona= l data. Our main privacy notice provides further information about how we m= ay process personal information: https://www.nrscotland.gov.uk/privacy. Your right to request a review If you are not satisfied with the way NRS has responded to your request or = handled your information by the response from NRS to your Data Subject Requ= est, you should first ask us to conduct an internal review. Thereafter, if you still believe that NRS has not dealt with your complaint= properly or if you believe your personal information is being processed in= a way that does not comply with legislation you have the right to lodge a = complaint with the Information Commissioner's Office. The ICO helpline numb= er is 0303 123 1113, or you may access further information on their website= https://ico.org.uk/concerns/. I hope you find this information of assistance. Kind regards, Mark --_000_CWXP265MB184653F9E6D5F3BA0E5788B9BE9DACWXP265MB1846GBRP_ X-Microsoft-Antispam-Mailbox-Delivery: ucf:0;jmr:0;auth:0;dest:I;ENG:(910005)(944506478)(944626604)(920097)(425001)(930201)(20251009114)(140003); X-Microsoft-Antispam-Message-Info: sqq4rz6ohaUMpGO0U3232fqnyGWU8mqJo4WHC9B1lblSP0YUaNaWyveahw08WtcH2RJtfpv36GJ5VCspY95zomnC5ufIYMOv6v20sccLrEfmOw8Jc3gcugEU1ytD3YwQRzm6u3MWFkaVMpMGj53KBCUqfLui79HxnS+ToCcuogd6PxIk9yXvMfgxX4GTkXoOXQ84AIRLU0ovDBQCr1Th9fqymfhyI58E45Jp/WBcJZ8f5pSzzGPKkjHJYkV+R4JxFrw9hvHoYn5c+zNQ5sXiAHJILGIP0H9f9xkPPs6syFP7gPhZWfwXHe99L7mUeUPLks+waJytE6y+cQQ01BJPxu42WkfF0HzRbGnGAqZHOgbgEvPck7j0lEkcTQpAlAcW8dAGx3n2W6MTWMTxjHm7QTQZNemk8blypwgzzswwZ0+TR5h0565X6+7eu+a4lCplcOZ+dBLyzI/VUFZWT1OhpKYBH9XzYhOjmPjya9du2Zx2oP+a+yQWZiDHM9kNLWRLZ9Je4GTMs60fXCl29K+5GTQFjGyhv8MIhGDNdb3Hxk8rePAFPVc3jr3P9vJ+BzZXjlAtewZgkkcn62Xabv6qQZQzBDOX02NNoRu+DQ54r1cdkR2Hl7VTRNQpYCqTQptaZSwumYJi0Cl7uptIljgzwwgmJEC9gvSvGv0atBZWiiaC36353Pk/ghaG8y/1U1KJDLGM6PTMkzjKOjMFUOe2e9Elk/y50usbesVv2AzCTEpROdCKrk2aPnJUYxRpVGoSDg3Pe0HJei6w5ZOafWuuDTK378TE1sDRNasdnxqMgEQ= Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: quoted-printable X-WatchGuard-AntiVirus: part scanned. clean action=allow

Your = reference: J. Hepburn

NRS reference: NRS-DP-2025-983

SG re= ference: SAR25/26 - 413

=  

Dear = Raymond Baker,

=  

Su= bject Access Request

=  

Thank= you for the subject access request of 31 October 2025 you made on behalf o= f your client.

 

= Scottish Government (SG) Records<= b>

 

Natio= nal Records of Scotland (NRS) holds records on behalf of SG. These records = include exempt/closed government files relating to approved and List D schools, children's homes, and prison and borstal s= ervices. SG remains the data controller for these records and makes all dec= isions on access.

=  

We ca= rried out searches of the NRS archival catalogue for records relating to th= e establishments where your client was placed, in the timeframe specified. This search returned no SG records relevant to yo= ur request.

=  

We al= so sent your request to the SG Information Assurance and Data Protection Br= anch (SG IADP) mailbox at dpa@gov.scot. This branch coordinates s= earches of the exempt/closed records for which SG are responsible. They wil= l be in contact with you, unless they have already responded to a request y= ou made for this information.

=  <= /span>

Scottish Courts and Tribunals Service (SCTS) Records

 

NRS also holds historical court records on behalf of t= he Sc= ottish Courts and Tribunals Service (SCTS). These include exempt/closed reco= rds created around the time a child was placed in care which may sometimes contain relevant information. She= riff court records include Juvenile Court Registers (up until 1971), Social= Work Court Records (1971 onwards) and ‘B’ Registers of summary= applications. Other court records may also contain evidence of time spent in care, such as adult court records and parental d= ivorce records.

 

Please note, some Sheriff Court recor= d types have only survived for certain courts and= in certain areas. For more information regarding court records, p= lease see our Time in Care = Records= research guide.

 

Based = on the information provided in your request, we have identified potential Sheriff Court record as follows:

&= nbsp;

- NRS ref: SC26/6/4 - Register of Summary Applications ('B' register),= 23 Mar 1960-9 Aug 1974.

 

 

SCTS is the data controller of these records, the= y make all decisions on searching and access. I will forward your request to their Data Protection Officer (email: dpo@sco= tcourts.gov.uk). They will be in contact with you, unless they have already responded to a = request you made for this information.

 =

<= b>Other resources

 

Care home, r= esidential school and foster home records

 

NRS i= s the archive of the Scottish Government (SG). The information produced by = SG is about the direction of the care service across the whole country, but not individual care records. We may, for example, h= old records about the Government’s position on the provision of care,= about the legislation governing care and directives about the regulation o= f residential care across Scotland, but NRS does not hold case files on residents of care homes, foster homes, or = residential schools. 

 =

The c= ase files of residents and the records of the schools and homes, should the= y have survived, tend to be held by the Council that had responsibility for providing care locally. The local authority ar= chivists are often best placed to know the extent of the records held by th= e authority.

=  

There= fore, we would recommend that you get in touch with the local authority arc= hive service using The National Archives directory of archives for contact details: https://discovery.nationalarchives.gov.uk/find-an-archive

<= /a> 

Social work records<= /span>

 

NRS d= oes not hold social service records. Social work records should be held by = the appropriate local authority, and you should contact them to ask for their help in finding and accessing the relevant c= ase files, if there are any. You could do this through the local Social Ser= vices Department, but you might also want to speak to the local authority a= rchivists who are often best placed to know the extent of the records held by the authority.=

 =

The National Archives directory of archives lists cont= act details for local authority archives in the UK: https://discovery.nationalarch= ives.gov.uk/find-an-archive.

=  

Medical/Heal= th Records

 

While= NRS does maintain the National Health Service Central Register (NHSCR), we= do not hold health/medical records.

 =

For access to health/medical records we usually recommend to make a subject access request directly to a place = of treatment, e.g. hospital, GP practice or relevant NHS Heal= th Board. You will find information on how to access medical records on their individual websites.  =

 =

Supplementary information

 =

When you make a subject access request, we are required by data protection law to provid= e you with other information about how we process your personal data. Our m= ain privacy notice provides further information about how we may process pe= rsonal information: https://www.nrscotland= .gov.uk/privacy.

 

Your right to request a review

 

If you are not satisfied with the way NRS has responded to your request or handled your information by t= he response from NRS to your Data Subject Request, you should first ask us = to conduct an internal review.

 

Thereafter, if you still believe that NRS has not dealt with your complaint properly or if you believe your= personal information is being processed in a way that does not comply with= legislation you have the right to lodge a complaint with the Information C= ommissioner’s Office. The ICO helpline number is 0303 123 1113, or you may access further information on their we= bsite = https://ico.org.uk/concerns/<= /span>= .

=  

I hop= e you find this information of assistance.  =

=  

Kind = regards,

Mark

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