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charset="us-ascii" Content-Transfer-Encoding: quoted-printable X-WatchGuard-AntiVirus: part scanned. clean action=allow Your client: Andrew Clark SG reference: SAR25/26 - 296/Redress NRS reference: NRS-DP-2025-872 Dear Raymond, Subject Access Request Thank you for the subject access request of 06 October 2025 you made on b= ehalf of your client. Scottish Government (SG) Records National Records of Scotland (NRS) holds records on behalf of SG. These r= ecords include exempt/closed government files relating to approved and Li= st D schools, children's homes, and prison and borstal services. SG remai= ns the data controller for these records and makes all decisions on acces= s. We carried out searches of the NRS archival catalogue for records relatin= g to the establishment your client was placed in, in the timeframe specif= ied . This search returned no SG records relevant to your request. We have also sent your request to the SG Information Assurance and Data P= rotection Branch (SG IADP) mailbox at dpa@gov.scot. = This branch coordinates searches of the exempt/closed records for which S= G are responsible. They will be in contact with you, unless they have alr= eady responded to a request you made for this information. Scottish Courts and Tribunals Service (SCTS) Records NRS also holds historical court records on behalf of the Scottish Courts = and Tribunals Service (SCTS). These include exempt/closed r= ecords created around the time a child was placed in care which may somet= imes contain relevant information. Sheriff court records include Juvenile= Court Registers (up until 1971), Social Work Court Records (1971 onwards= ) and 'B' Registers of summary applications. Other court records may also= contain evidence of time spent in care, such as adult court records and = parental divorce records. Please note, some Sheriff Court record types have only survived for certa= in courts and in certain areas. For more information regarding court reco= rds, please see our Time in Care Records research guide. Based on the information provided in your request we have not identified = any relevant court records. Other resources Care home, residential school and foster home records NRS is the archive of the Scottish Government (SG). The information produ= ced by SG is about the direction of the care service across the whole cou= ntry, but not individual care records. We may, for example, hold records = about the Government's position on the provision of care, about the legis= lation governing care and directives about the regulation of residential = care across Scotland, but NRS does not hold case files on residents of ca= re homes, foster homes, or residential schools. The case files of residents and the records of the schools and homes, sho= uld they have survived, tend to be held by the Council that had responsib= ility for providing care locally. The local authority archivists are ofte= n best placed to know the extent of the records held by the authority. Therefore, we would recommend that you get in touch with the local author= ity archive service using The National Archives directory of archives for= contact details: https://discovery.nationalarchives.gov.uk/find-an-archi= ve Social work records NRS does not hold social service records. Social work records should be h= eld by the appropriate local authority, and you should contact them to as= k for their help in finding and accessing the relevant case files, if the= re are any. You could do this through the local Social Services Departmen= t, but you might also want to speak to the local authority archivists who= are often best placed to know the extent of the records held by the auth= ority. Medical/Health Records While NRS does maintain the National Health Service Central Register (NHS= CR), we do not hold health/medical records. For access to health/medical records we usually recommend to make a subje= ct access request directly to a place of treatment, e.g. hospital, GP pra= ctice or relevant NHS Health Board. You will find information on how to access medical record= s on their individual websites. Supplementary information When you make a subject access request, we are required by data protectio= n law to provide you with other information about how we process your per= sonal data. Our main privacy notice provides further information about ho= w we may process personal information: https://www.nrscotland.gov.uk/priv= acy. Your right to request a review If you are not satisfied with the way NRS has responded to your request o= r handled your information by the response from NRS to your Data Subject = Request, you should first ask us to conduct an internal review. Thereafter, if you still believe that NRS has not dealt with your complai= nt properly or if you believe your personal information is being processe= d in a way that does not comply with legislation you have the right to lo= dge a complaint with the Information Commissioner's Office. The ICO helpl= ine number is 0303 123 1113, or you may access further information on the= ir website https://ico.org.uk/concerns/. I hope you find this information of assistance. Kind regards, Lorna Lorna Cameron Senior Information Governance Officer | Information Governance | Informat= ion & Records Services National Records of Scotland | Hybrid | Contact me on MS Teams | Lorn= a.Cameron@nrscotland.gov.uk | www= .nrscotland.gov.uk ********************************************************************** This e-mail (and any files or other attachments transmitted with it) is i= ntended solely for the attention of the addressee(s). Unauthorised use, d= isclosure, storage, copying or distribution of any part of this e-mail is= not permitted. If you are not the intended recipient please destroy the = email, remove any copies from your system and inform the sender immediate= ly by return. Communications with the Scottish Government may be monitored or recorded = in order to secure the effective operation of the system and for other la= wful purposes. The views or opinions contained within this e-mail may not= necessarily reflect those of the Scottish Government. ********************************************************************** --_000_CW1P265MB8603F6837489A4445A9F8EEEA380ACW1P265MB8603GBRP_ Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: quoted-printable X-WatchGuard-AntiVirus: part scanned. clean action=allow

Your clien= t: Andrew Clark

SG referen= ce: SAR25/26 - 296/Redress

NRS reference: NRS-DP-2025-872=

 = ;

Dear Raymo= nd,

 = ;

Subject= Access Request

 = ;

Thank you = for the subject access request of 06 October 2025 you made on behalf o= f your client.

 = ;

= Scottish Government (SG) Records=

<= span style=3D"mso-bookmark:_Toc175311078">&nb= sp;

<= span style=3D"mso-bookmark:_Toc175311078">National Records of Scotland (NRS) holds records on behalf of SG. These records inc= lude exempt/closed government files relating to approved and List D schools= , children's homes, and prison and borstal services. SG remains the data co= ntroller for these records and makes all decisions on access. =

<= span style=3D"mso-bookmark:_Toc175311078">  <= /span>

<= span style=3D"mso-bookmark:_Toc175311078">We carried out searches of the NRS archival catalogue for records relating to= the establishment <= span style=3D"mso-bookmark:_Toc916458863">your client was placed in, in the timeframe specified . This search returned no= SG records relevant to your request.  <= span style=3D"mso-bookmark:_Toc2087288749"><= /o:p>

<= span style=3D"mso-bookmark:_Toc175311078">  

<= span style=3D"mso-bookmark:_Toc175311078">We have also sent your request to the SG Information Assurance and Data Prote= ction Branch (SG IADP) mailbox at= <= span style=3D"mso-bookmark:_Toc916458863">d= pa@gov.scot. <= span style=3D"mso-bookmark:_Toc916458863">This branch coordinates searches of the exempt/closed records for which SG are = responsible. They will be in contact with you, unless they have already res= ponded to a request you made for this information. <= /span>

 

Scottish Courts and Tribunals Service (SCTS) Records

 = ;

NRS also h= olds historical court records on behalf of the Scottish Courts and Tribunals Service (SCTS). These include exempt/clos= ed records created around the time a child was placed in care which may som= etimes contain relevant information. Sheriff court records include Juvenile= Court Registers (up until 1971), Social Work Court Records (1971 onwards) and ‘B’ Registers of = summary applications. Other court records may also contain evidence of time= spent in care, such as adult court records and parental divorce records.

 = ;

Please not= e, some Sheriff Court record types have only survived for certain courts an= d in certain areas. For more information regarding court records, please see our Time in Care Records research guide.

 = ;

<= span style=3D"font-family:"Arial",sans-serif;color:black;mso-liga= tures:standardcontextual">Based on the information provided in your request= we have not identified any relevant court records.

<= i> 

Other resources

 = ;

Care home, residential school and foster home records

 = ;

NRS is the= archive of the Scottish Government (SG). The information produced by SG is= about the direction of the care service across the whole country, but not individual care records. We may, for example, h= old records about the Government’s position on the provision of care,= about the legislation governing care and directives about the regulation o= f residential care across Scotland, but NRS does not hold case files on residents of care homes, foster homes, or = residential schools.

 = ;

The case f= iles of residents and the records of the schools and homes, should they hav= e survived, tend to be held by the Council that had responsibility for providing care locally. The local authority archivi= sts are often best placed to know the extent of the records held by the aut= hority.

<= span style=3D"font-family:"Arial",sans-serif;color:#00B050;mso-li= gatures:standardcontextual"> 

<= span style=3D"font-family:"Arial",sans-serif;color:black;mso-liga= tures:standardcontextual">Therefore, we would recommend that you get in tou= ch with the local authority archive service using The National Archives directory of archives for contact details: https://discovery.nationalarchives.gov.uk/find-an-archive<= span style=3D"color:#0563C1">

=  <= /span>

Social work records=

 = ;

NRS does n= ot hold social service records. Social work records should be held by the a= ppropriate local authority, and you should contact them to ask for their help in finding and accessing the relevant case file= s, if there are any. You could do this through the local Social Services De= partment, but you might also want to speak to the local authority archivist= s who are often best placed to know the extent of the records held by the authority.

 = ;

Medical/Health Records

 = ;

While NRS = does maintain the National Health Service Central Register (NHSCR), we do n= ot hold health/medical records.

 

For access to health/medical records we usually recommend to make a subject access request= directly to a place of treatment, e.g. hospital, GP practice or relevant NHS Health = Board. You will find information on how to access medical records on th= eir individual websites. 

 = ;

Supplementary information<= /u>

 

When you make a subject access= request, we are required by data protection law to provide you with other information about how we process your personal data= . Our main privacy notice provides further information about how we may pro= cess personal information: https://www.nrscotland.gov.uk/privacy.

 

Your right to request a review

 

If you are not satisfied with the way NRS = has responded to your request or handled your information by the response from NRS to your Data Subject Request, you should first as= k us to conduct an internal review.

 

Thereafter, if you still believe that NRS = has not dealt with your complaint properly or if you believe your personal information is being processed in a way that does no= t comply with legislation you have the right to lodge a complaint with the = Information Commissioner’s Office. The ICO helpline number is 0303 12= 3 1113, or you may access further information on their website = https://ico.org.uk/concerns/.

 = ;

I hope you= find this information of assistance.

 

Kind regards,

 

Lorna

 

Lor= na Cameron

Sen= ior Information Governance Officer | Information Governance | Information &= amp; Records Services
National Records o= f Scotland | Hybrid | Contact me on MS Teams | Lorna.Cameron@nrscotland.gov.uk | www.nrscotland.gov.uk=

 

 


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